Meeting and function space rental

RSNA offers exhibitors the ability to reserve space for meetings and events at McCormick Place and locations throughout Chicago.

Explore available options for onsite meeting suites and headquarter offices as well as off-site functions.

On this page

Onsite meeting suite options  
Onsite headquarter office space  
Off-site function space

Onsite meeting suite options

Conveniently located within both exhibit halls, RSNA meeting suites are the ideal place to connect and conduct business privately with staff, customers and potential clients throughout the duration of the show. Meeting suites are available to exhibiting and non-exhibiting companies.

Meeting suites are unfurnished so you can design a comfortable and inviting environment for your guests. Companies are permitted to have food and beverage service within their meeting suite from OVG Hospitality, the exclusive food and beverage provider for McCormick Place.

Please note: Meeting suites are adjoined and share one to two walls with neighboring meeting suites.

Consult our Meeting Suite Resource Guide for additional information on meeting suite packages, rules and regulations, display guidelines, shipping/freight, internet service and more.

If you are a current RSNA exhibitor, log in to the Exhibitor Resource Center and select the "Purchase Additional Items" tile to purchase your meeting suite. Non-exhibitors, please email our sales team at sales@rsna.org to get started.

The deadline to order a meeting suite is Sept. 15. For questions regarding onsite meeting suites, contact sales@rsna.org.

Onsite headquarter office space

Located within the Technical Exhibits, headquarter offices are a quiet area away from your booth for your staff to use as a company break or lunchroom, check-in point or for quick meetings throughout the week. Headquarter offices are restricted to exhibit personnel use and should not be used in conjunction with booth activities. The minimum size is 10 feet by 10 feet and space can be rented in 100 square-foot increments.

Please note: The price for headquarter offices includes the cost of space only. There is an additional expense for the construction of walls/doors, labor, furnishings, and other materials and service/design fees to be paid to RSNA's general contractor, Freeman.

Headquarter office space pricing: $16/square foot

Ordering information is available in the Exhibitor Resource Center and can be found under the "Purchase Additional Items" tile.

The deadline to order headquarter office space is July 31. For questions regarding onsite headquarter office space, contact exhibits@rsna.org.

Off-site function space

In conjunction with RSNA 2025, RSNA exhibitors have the exclusive opportunity to host off-site meetings or events at restaurants, RSNA contracted hotels or other facilities.

Types of functions

• Entertainment/social events: Dinners, receptions and other events with no formal educational programming
• Focus groups: Meetings that target a specific group of attendees to obtain specific data
• Staff/company meetings: Limited to exhibiting company staff only and should not include professional attendees   

Prior to submitting your event request, please read the function space guidelines below:

• Exhibit Function Space Guidelines (PDF)
• Exhibitor Function Space Request Form — Book now!
• Map of Chicago hotels (PDF)

For questions regarding off-site function space, contact meetingservices@rsna.org. 

Bus transportation to social events

Rhode Planning is contracted as the RSNA official transportation company. If you need to make transportation arrangements for your function, please email RSNAtransportation@rhodeplanning.com.

Any exhibiting company planning to have buses drop off or pick up passengers at McCormick Place must notify Rhode Planning by sending an email to RSNAtransportation@rhodeplanning.com as we will need to provide specific instructions in advance of arriving at McCormick Place.

Contact us

For additional questions, contact us at exhibits@rsna.org.