Dates and deadlines

March 8
Space selection appointments released

March 17
Space selection webinar

March 23–25
Anchor space selection (by appointment)

March 29–April 9
Exhibitor space selection (by appointment)

April 9
Last day to reserve hotel rooms to earn five bonus priority points

May 28
Additional 25% of exhibit space rental fee due (totaling 50%)

June 30
Last day to cancel or reduce for full refund less 15% administrative fee

July 21
Exhibitor Service Kit available
Exhibitor registration opens
Exhibitor online directory launches for attendees
Exhibitor function space request system opens

July 30
Final exhibit space payment due 
Headquarter office space application deadline

August 31
Booth approval forms due
        Peninsula booth (PDF)
        Island booth (PDF)
        Mobile booth (PDF)

October 6
Hotel rooming lists and deposits due

October 7
Hotel cancellation fee begins ($200 per reservation)

October 15
EAC FAQs (PDF)
EAC registration deadline
RSNAnet advance rate deadline

October 21
Freeman advance rate deadline

Booth photography/videography request (PDF)
Booth presentation request (PDF)
Giveaway request (PDF)
Live scanning request (PDF)
Press conference request (PDF)
Raffle notification (PDF) 

October 29
Exhibit space application deadline
Last day for badge cancellations or name changes

November 5
Hotel reservations close and last day to make name/date changes without penalty

November 10
Advance warehouse deadline (opens October 21)

November 18 -19
Move-in begins (onsite freight accepted per target assignments)

Hall B North Building (November 18)
Hall A South Building (November 19)

November 26
General move-in begins