Dates and deadlines

Review important dates and note the deadlines you need to make your RSNA 2021 exhibit a success.

March 8
Space selection appointments released

March 17
Space selection webinar

March 23–25
Anchor space selection (by appointment)

March 29–April 9
Exhibitor space selection (by appointment)

April 9
Last day to reserve hotel rooms to earn five bonus priority points

May 28
Additional 25% of exhibit space rental fee due (totaling 50%)

June 30
Last day to cancel or reduce for full refund less 15% administrative fee

July 21
Exhibitor Service Kit available
Exhibitor registration opens
Exhibitor online directory launches for attendees
Exhibitor function space request system opens

July 30
Final exhibit space payment due 
Headquarter office space application deadline

August 31
Booth approval forms due
        Peninsula booth (PDF)
        Island booth (PDF)
        Mobile booth (PDF)

September 30
Meeting suite application deadline

October 6
Hotel rooming lists and deposits due

October 7
Hotel cancellation fee begins ($200 per reservation)

October 15
EAC FAQs (PDF)
RSNAnet advance rate deadline
EAC registration deadline

October 21
Freeman advance rate deadline
Last day to select badge mailing option

October 22
Booth activity forms due

October 29
Exhibit space application deadline
Last day for badge cancellations or name changes

November 5
Hotel reservations close and last day to make name/date changes without penalty

November 10
Advance warehouse deadline (opens October 21)

November 18 -19
Move-in begins (onsite freight accepted per target assignments)

Hall B North Building (November 18)
Hall A South Building (November 19)

November 26
General move-in begins

November 28–December 1
RSNA Technical Exhibition
Sunday to Wednesday | 10 AM to 5 PM