Dates and deadlines
December 2022
Last day to earn two early priority points for reserving hotel rooms through the RSNA hotel reservations system.
Dec. 31, 2022
Last day to cancel or reduce space without penalty.
January – March 2023
Jan. 1, 2023
25% deposit due; earn two priority points for paying deposit by due date.
Jan. 1–March 31, 2023
25% of the rental fee due on canceled or reduced space.
March 8, 2023
Request a Block (25 or more rooms on peak night) hotel assignments emailed; Credit card required to guarantee room block.
April – June 2023
April 1, 2023
Second 25% deposit due; earn two additional priority points for paying second deposit by due date.
April 1–June 30, 2023
50% of the rental fee due on canceled or reduced space.
May 1, 2023
RSNA 2022 attendee list request deadline.
June 30, 2023
Last day to adjust Request a Block hotel room blocks (25 rooms or more on peak night) without penalty.
July 2023
July 1, 2023
Final exhibit space payment due; earn two additional priority points for paying final balance by due date.
July 1, 2023 (or after)
100% of the rental fee due on canceled or reduced space.
July 1–Sept. 6, 2023
Hotel attrition fee applies. $100 per room when reducing number of peak night rooms (Monday, Nov. 27) by more than 20% in Request a Block hotel room block (25 rooms or more on peak night).
July 19, 2023
- Exhibitor Service Kit available
- Target move-in assignments released
- Exhibitor online directory launches for attendees
- Exhibitor function space request system opens
July 31, 2023
Headquarter office space application deadline.
August 2023
Early August
Exhibitor registration opens.
Aug. 31, 2023
Booth designs due for review and approval:
- Island booth (PDF available mid-July)
- Mobile booth (PDF available mid-July)
- Peninsula booth (PDF available mid-July)
- NOTE: Inline booths do not need to submit their booth design, but must adhere to the Inline Booth Guidelines (PDF).
September 2023
Sept. 1, 2023
Attendee list requests open in the exhibitor registration dashboard.
Sept. 6, 2023
Hotel rooming lists and deposits due.
Sept. 7, 2023
Hotel rooms without name assigned automatically released.
Hotel cancellation fee begins ($200 per reservation).
Sept. 30, 2023
Meeting suite application deadline.
October 2023
Oct. 5, 2023
Hotel cancellation fee changes to one night’s room and tax for each canceled room reservation.
Oct. 13, 2023
- EAC registration deadline
- EAC FAQs
- Booth photography/videography request form due (PDF available mid-July)
- RSNAnet hardline internet advance rate pricing deadline
Oct. 20, 2023
Booth activity forms due:
Oct. 25, 2023
Exhibitor Webinar – RSNA 2024 Onsite Space Selection Process Overview
Oct. 31, 2023
Exhibit space application deadline.
Last day to earn three additional priority points for reserving hotel rooms through the RSNA hotel reservation system.
November 2023
Nov. 8, 2023
Hotel reservations close; Last day to make name/date changes without penalty.
Nov. 8–13, 2023
Hotel reservations system closes (reservations transferred to hotels at close of business on Nov. 8; No changes can be made during this period).
Nov. 13, 2023
Hotels begin accepting reservation changes and cancellations (some penalties may apply).
Nov. 16, 2023
Move-in begins (onsite freight accepted per target assignments).
Nov. 24, 2023
General move-in begins (exhibits must be nearly complete by Nov. 25 at 4:30 p.m. and show-ready by Nov. 26 at 9 a.m.).
Nov. 25, 2023
ASUV ramp open for exhibitor self-load-in (View ASUV PDF for times and guidelines; available mid-July).
Nov. 26–29, 2023
The Technical Exhibits are open Sunday to Wednesday from 10 a.m. to 5 p.m.
Nov. 29, 2023
ASUV ramp open for exhibitor self-load-out (View ASUV PDF for times and guidelines; available mid-July).
April 2024
April 30, 2024
RSNA 2023 attendee list request deadline.