Deadlines

Review important dates and note the deadlines you need to help make your RSNA 2019 exhibit a success.
December 31, 2018
Last day to cancel or reduce for full refund
 
March 6
Request a block hotel assignments are emailed and a credit card is required to guarantee the room block
 
April 1
Second payment installment due
 
June
Exhibitor function space request form available
 
July 1
Final exhibit space payment due
 
July 24
 
July 26
Headquarter office space application deadline
 
August 30
Booth approval forms due
 
September 11
Hotel rooming lists and deposits due
 
September 12
Hotel cancellation fee begins ($200)
 
September 27
Meeting suite application deadline
 

October 3
Technical exhibits focus announcement due

October 9
Hotel cancellation fee changes (one night’s room + tax)

October 18

RSNAnet advance rate deadline

October 25
Giveaway request form due
Live ultrasound scanning request form due
Raffle notification form due
Press conference form due

October 31
Freeman advance rate deadline
Exhibit space application deadline

November 8
Exhibitor hotel reservations close

November 13
Advance warehouse deadline (opens Oct. 24)

November 21
Move-in begins (onside freight accepted per target assignments)

November 29
General move-in begins

December 1–5
RSNA technical exhibits
Sunday to Wednesday | 10 a.m. to 5 p.m.
Thursday | 10 a.m. to 2 p.m.