Badge registration

Exhibitor badge registration is now open.


Badge allotment

  • Each exhibiting company is allotted five complimentary badges for each 100 square feet of exhibit space purchased.
  • A $50 fee will be assessed for each badge produced over the complimentary allotment.
  • No refunds will be issued for badges purchased but not used.

Badge access

  • An exhibitor badge allows access to the two technical exhibit halls, the Learning Center and educational sessions, if space permits, after all professional registrants have entered.
  • CME or CE credit is not tracked or awarded to those with exhibitor badges.
  • Exhibitor personnel that wish to obtain CME or CE credit must register as a full conference professional attendee and pay the applicable registration fee.

Exhibitor personnel

  • Employee of company: sales, marketing, executive and/or operations, for example.
  • During set-up, show days and tear-down, access is 6:00 a.m. to 8:00 p.m. CT.

Distributor personnel

  • Dealers and independent sales representatives who are contracted to staff the booth.
  • During set-up, show days and tear-down, access is 6:00 a.m. to 8:00 p.m. CT.

Badge distribution

Options for badge distribution include:

  • FedEx or UPS: exhibitor must provide their shipper number by November 2, 2018, to select this option.
  • Group onsite pick-up: company's main contact selects an onsite appointment and picks up all company exhibitor badges. Main contact then distributes badges to personnel.
  • Individual onsite pick-up: individual exhibitor personnel pick up their badges onsite at any registration location. Individuals must show a business card with their exhibiting company and a photo ID.

Pick-up locations and schedule:

Grand Concourse (near EAC desk):
Thursday, November 15 - Wednesday, November 21*: 7:30 a.m. - 4:30 p.m.

North Building (level 2)
Friday, November 23 - Thursday, November 29*: 7 a.m. - 5 p.m.

South Building (level 1)
Saturday, November 24: 11:30 a.m. - 5 p.m.
Sunday, November 25 - Thursday, November 29: 7 a.m. - 5 p.m.

Hyatt Regency Chicago (lobby level), InterContinental Chicago (lobby level), Hilton Chicago, Westin Michigan Avenue
Saturday, November 24: 12 - 8 p.m.
Sunday November 25: 6 a.m. - 8 p.m.

*All badge pick-up locations are closed on Sunday, November 18 and Thursday, November 22.

Complimentary guest passes

Each exhibiting company and non-exhibitor meeting suite renter receives an allotment of complimentary guest passes. Each guest pass may be used for a one-day badge to visit the technical exhibits (a $340 value). The formula used to determine the number of guest passes a company or renter will receive is:

RSNA members Guest passes
Non-exhibitor meeting suite 5
100 to 900 square feet 5
1,000 to 3,900 square feet 10
Greater than 4,000 square feet 20

Guest passes will be on the exhibitor registration and housing website beginning July 18. We encourage you to share with your current and prospective customers that you would like to see at RSNA 2018!

Visa letter requests

We offer an official letter of invitation for RSNA 2018 attendees. The letter of invitation, although not required for the visa application, can assist as a supporting document. Present this letter of invitation from RSNA to the consular officer during the visa interview.

Request a visa letter online by visiting the international travelers page

We ask all visa applicants to apply for their visas as soon possible and no later than three to four months in advance.

Staffing tips

Jefferson Davis, a trade show consultant with Competitive Edge, shares these helpful exhibiting tips.


If you have any questions about badge registration, visit RSNA 2018 registration website or email