Hotel and travel information

Reserve your hotel rooms with us

Early reservations ensure you the finest selection of hotel rooms at discounted RSNA hotel rates. Exhibitors who reserve their RSNA 2019 hotel rooms by Friday, November 30, 2018, will earn five priority points toward RSNA 2020 space selection.

Exhibitors who reserve hotel rooms for at least 70% of exhibitor personnel with badges (excluding distributors) through the RSNA housing system by Friday, November 8, 2019, will also earn five priority points toward RSNA 2020 space selection.

Read the exhibitor hotel reservations terms and conditions (PDF) for details on our housing policies and important upcoming dates.

If you have any questions, please email rsnaexh@experient-inc.com or call 1-800-650-7018 (outside the US and Canada, please call 1-847-996-5862).

 

Meeting location

RSNA 2019 will be December 1 to December 6 at McCormick Place in Chicago, Illinois.

McCormick Place
2301 S. Lake Shore Drive
Chicago, Illinois 60616 USA
www.mccormickplace.com

 

Official hotel partners

Experient is the only official hotel reservations partner and FHT Direct and ACE Marketing are the only official international travel partners for RSNA 2019. No other companies are authorized by RSNA. Reserving through unauthorized hotel solicitors may result in unfortunate and expensive consequences. Do not risk your credit card information or hotel reservation.

Experient

Experient is the official hotel partner for individuals registering for the annual meeting. For more information, visit pricing and registration.

FHT Direct

FHT Direct is our official international travel partner for groups, providing an opportunity to reserve hotel rooms and travel packages. For more information, contact rsna@fhtdirect.com.

ACE Marketing

ACE Marketing is the official travel partner for groups traveling from China and Taiwan, providing transportation and hotel packages. For more information, contact stephaniezhu@acemarketing.com.cn.

 

Important dates

March 6, 2019

Request a Block (25 rooms or more on a peak night) hotel assignments are emailed. A credit card is required to guarantee the room block.

March 6 - September 11, 2019

For Request a Block rooms, an attrition fee of $100 per room will be charged when reducing the number of peak night rooms (Monday, December 2, 2019) by more than 20%.

July 23, 2019

Create a Block closes for new hotel requests. Modification of requests made prior to July 23 will be available.

July 24, 2019

  • Individual exhibitor housing opens
  • Exhibitor registration opens

September 11, 2019

Rooming lists and hotel deposits are due for Request a Block and Create a Block.

September 12, 2019

Rooms without a name assigned will be automatically released and charged a $200 cancellation fee for Create a Block and Request a Block.

September 12 - October 8, 2019

Cancellation fee is $200 for each canceled room reservation for Create a Block, Individual Exhibitor Housing and Request a Block.

No penalty for name or date changes occurring before Friday, November 8, 2019.

October 9, 2019

Cancellation fee changes to one night's room and tax for each canceled room reservation for Create a Block, Individual Exhibitor Housing and Request a Block.

November 8, 2019

Exhibitor hotel reservation system closes.

November 8 - 18, 2019

Reservations and deposits will be transferred from Experient to the hotels and cannot be altered during this period.

After November 18, 2019

After this date, hotels will accept reservation changes and cancellations.

  • Name changes accepted without penalty as long as the arrival and departure dates remain the same.
  • Early departures will result in the loss of one night's room and tax, retained by the hotel.
  • Failure to check in at the hotel on your scheduled arrival day will result in forfeiture of your reservation and one night's room and tax, which will be retained by the hotel.