Exhibitor best practices

By exhibiting at RSNA, you've established your company as a leader in the medical imaging field. Maximize your success with these practical tips and resources.

Exhibitor resources

Access checklists, interactive guides and short videos to help your organization meet its sales and marketing goals.

RSNA 2025 virtual office hours

Join live Q&A sessions with RSNA staff and invited guests to learn more about the scheduled topic and get your questions answered. We will answer any questions you have, even if not directly related to the scheduled topic.

All sessions are hosted on Tuesdays from 10–10:30 a.m. CT:

  • June 3 – Booth Designs – Guidelines and How to Submit
  • June 10 – Hotel Reservation System
  • June 24 – Upgraded Exhibitor Listings and Product Category Sponsorships
  • July 8 – Additional Exhibitor Activities
  • July 22 – Exhibitor Service Kit and Exhibitor Appointed Contractors
  • Aug. 12 – Badge Registration and Guest Passes
  • Aug. 26 – Lead Retrieval and Attendee Lists (Maritz)
  • Sept. 9 – RSNAnet/Hardline Internet and Wi-Fi
  • Sept. 23 – Hanging Signs, Truss and Lighting (Freeman)
  • Oct. 14 – Shipping & Material Handling, Advance Warehouse and ASUV Policy (Freeman)
  • Oct. 28 – Security (United Security)
  • Nov. 11 – Onsite Orientation

Please email exhibits@rsna.org to request a link to join a session.

Upcoming webinars

The 2023 webinar schedule is coming soon!

On-demand webinar library

Exhibitor Resource Center (ERC) Orientation

Speakers: RSNA Exhibition Services

Learn about the new Exhibitor Resource Center (ERC) for RSNA exhibitors. The ERC replaces the previous RSNA Exhibitor Portal.

Participants will see the new ERC and learn:

  • How to navigate the new interface
  • How to add users vs. official company contacts
  • What actions and resources are available in the ERC
  • And more!


View the slide deck
Exhibitor Resource Center (ERC) Orientation

RSNA Hotel Reservations System
Speakers: onPeak

Join our official housing provider, onPeak, to learn more about the reservation group management tools available for your company’s 2024 hotel reservations. 

During this webinar, onPeak will review the booking process and how to navigate the housing portal to best manage your hotel rooms for RSNA 2024. 
 
Topics include:
  • Reserving your rooms
  • Roster upload/download
  • Group RSVP
  • Online entry

 

View the slide deck
RSNA Hotel Reservations System
RSNA Attendee Insights

Speakers: RSNA staff and Cheryl Petersilge, MD, Technical Exhibits Past Committee Chair

In this webinar, you'll get an inside perspective on what RSNA attendees are looking for from exhibitors on the show floor, in addition to:

  • RSNA's take on the CEIR (Center for Exhibition Industry Research) report and post-COVID state of the exhibition industry
  • RSNA professional attendee insights from the RSNA 2021 attendee survey
  • RSNA physician-member perspectives on what to bring to the exhibit floor to engage attendees

Don't miss this valuable information as you plan your RSNA exhibit!

View the slide deck
RSNA Attendee Insights Webinar

How to Amplify Your Brand at RSNA

Speakers: VPO/Cision PR Newswire

Did you know that by leveraging the power of RSNA, you can drive exponential awareness of your brand at the show and beyond?
 
During this webinar, PR Newswire will discuss how to make the most of your event investment with pre-show marketing tools and strategies. 

From tips and tricks on creating quality content, to press release best practices and understanding the current media landscape, you’ll be equipped to increase booth traffic and overall visibility for your brand before, during and after RSNA.
 
You’ll learn about: 

  • Pre-show marketing tactics 
  • Participating in the official RSNA online press office 
  • What journalists and attendees want to see 
  • Distributing press releases via PR Newswire 
  • And more!

View the slide deck
How to Amplify Your Brand at RSNA

Working with the Media

VPO/Cision PR Newswire

You probably have an event marketing strategy, but do you know how earned media fits in? Earned media is one of the most overlooked opportunities at RSNA, despite being one of the best launchpads for your brand’s story.

Join Virtual Press Office and Cision PR Newswire for a crash course in earned media—what it is, why it’s important and how to leverage your participation at RSNA to get it.

In this webinar, you’ll learn:

  • Earned media fundamentals 
  • How to execute an earned media strategy
  • Tips for pitching journalists for the show and beyond
 

Download webinar slides