Target move-in assignments

With the assistance of Freeman, RSNA’s general contractor, we assign target move-in dates to give exhibiting companies the maximum setup time possible to construct their RSNA 2023 exhibit.

Target move-in assignments are based on exhibit size and complexity, proximity to freight doors, impact on surrounding exhibitors and overall movement of freight within the exhibit hall.

Companies have been assigned target move-in dates between Nov. 16–22. All booths must be show-ready by 9 a.m. CT on Sunday, Nov. 26.

Please note: Thursday, Nov. 23 is a national holiday. Both exhibit halls will be closed and exhibitors will not be permitted to work on this day.

On this page
Schedule & assignments | Hanging signs | RSNA ASUV Policy | Mobile/transportable unit | Shipping

Technical Exhibits schedule and move-in assignments

• The complete Technical Exhibits Schedule
• Booths 1000-5999, South, Hall A
• Booths 6000-8599, North, Hall B

Trucks can begin checking in at the marshaling yard two-hours prior to your target move-in assignment. Your target move-in assignment is the date/time that your freight must arrive at McCormick Place.

Your target date/time is for check-in only and does not represent the time you will be unloaded. Please allow up to four hours for complete unloading of your freight from the time the unloading process begins and schedule labor accordingly.

• Those who are scheduled in the 7 a.m. CT slot will begin the unloading process by 11 a.m. CT
• Those who are scheduled in the 11 a.m. CT slot will begin the unloading process by 3 p.m. CT

Avoid potential carrier wait times on your target move-in date by shipping to the Advance Warehouse.

Hanging signs

Approved, hanging booth elements may be installed Thursday, Nov. 16.

These elements must be sent to the Freeman warehouse, 2500 W. 35th Street, Chicago, IL 60632, and must be received by Wednesday, Nov. 8.

Please refer to the Freeman Exhibitor Service Kit for shipping instructions. If you have any questions, please contact Freeman directly at 1-888-508-5054 (US or Canada) / 1-817-210-4869 (outside US or Canada).

• Hanging sign shipping labels 
• Exhibitor Service Kit 

RSNA Automobile & Small Utility Vehicle Policy (ASUV)

Exhibitors can unload/load materials from automobiles and small utility vehicles at designated McCormick Place docks.

Please review the RSNA and McCormick Place ASUV policies below:

• RSNA's ASUV Policy
• McCormick Place’s ASUV Program

Unload/loading times:

• Move-in: Saturday, Nov. 25, 8 a.m. to 4 p.m. (closed 12–12:30 p.m.)
• Move-out: Wednesday, Nov. 29, 5–8:30 p.m.

Mobile/transportable unit

Special arrangements must be made in advance with Freeman for spotting on the exhibit floor. Units not available for move-in by their assigned times may be relocated. RSNA, its contractors and/or agents assume no responsibility for locating units on the floor which are not available at their assigned move-in times.

Please contact Freeman at 1-888-508-5054 (US or Canada) / 1-817-210-4869 (outside US or Canada) to arrange for an assigned time. All mobile units must be in compliance with fire prevention codes according to McCormick Place Rules and Regulations.

Complete shipping information is available in the Exhibitor Service Kit.  

Shipping options

• Advance to warehouse shipments: must arrive between Oct. 17 and Nov. 8.
• Direct to show site shipments: McCormick Place shipments must arrive on target move-in day and must not arrive prior to Nov. 16.

Contact us

If you have questions regarding target move-in assignments, please contact the RSNA Exhibition Services team at exhibits@rsna.org or 1-630-571-7850.