Target move-in assignments
We're looking forward to seeing you in Chicago for RSNA 2025! The Technical Exhibits will be open Nov. 30 – Dec. 3, 2025.
With the assistance of Freeman, RSNA’s general contractor, we assign target move-in dates to give exhibiting companies the maximum setup time possible to construct their RSNA 2025 exhibit.
Target move-in assignments are based on exhibit size and complexity, proximity to freight doors, impact on surrounding exhibitors and overall movement of freight within the exhibit halls.
Companies have been assigned target move-in dates between Nov. 20–26. Booths must be nearly complete by 4:30 p.m. CT on Saturday, Nov. 29. All booths must be show ready by 9 a.m. CT on Sunday, Nov. 30.
Please note: Sunday, Nov. 23 is a dark day and Thursday, Nov. 27 is a national holiday. Exhibit halls will be closed and exhibitors will not be permitted to work on either of these days.
Technical Exhibits schedule and target move-in assignments
- Technical Exhibits schedule (install/dismantle/dark days)
- Target move-in assignment: Booths 1000-5999 (South Hall A)
- Target move-in assignment: Booths 6000-8599 (North Hall B)
Trucks can begin checking in at the marshaling yard two hours prior to your target move-in assignment. Your target move-in assignment is the date/time that your freight must arrive at McCormick Place.
Please note: Your target date/time is for check-in only and does not represent the time you will be unloaded. Please allow up to four hours for complete unloading of your freight from the time the unloading process begins and schedule labor accordingly. Avoid potential carrier wait times on your target move-in date by shipping to the Freeman advance warehouse.
Tip: You can also view your target move-in assignment date/time in the Exhibitor Service Kit under the "Shipping & Material Handling Information" tile.
Hanging signs
Approved, hanging signs may be installed Nov. 20. We recommend sending these elements to the Freeman advance warehouse, 2500 West 35th Street, Chicago, IL 60632, and they must be received by Nov. 12. Please refer to the Exhibitor Service Kit for shipping instructions.
If you have any questions, please contact Freeman directly at 1-888-508-5054 (U.S. or Canada) / 1-817-210-4869 (outside U.S. or Canada).
Automobile & Small Utility Vehicle (ASUV) Policy
Exhibitors can self-load/unload materials from automobiles and small utility vehicles at designated McCormick Place docks. Please review the ASUV policy below:
Unload/loading times:
- Move-in: Saturday, Nov. 29, 8 a.m. to 4 p.m. CT (closed 12–12:30 p.m.)
- Move-out: Wednesday, Dec. 3, 5–8:30 p.m. CT
Mobile/transportable unit
Special arrangements must be made in advance with Freeman for spotting your mobile unit onto the exhibit floor. RSNA, its contractors and/or agents assume no responsibility for locating units on the floor which are not available at their assigned move-in times. All mobile units must be in compliance with fire prevention codes according to McCormick Place Rules and Regulations.
Please contact Freeman at 1-888-508-5054 (U.S. or Canada) / 1-817-210-4869 (outside U.S. or Canada) to arrange for an assigned time.
Complete shipping information is available in the Exhibitor Service Kit.
Shipping options
- Advance warehouse shipments: Must arrive between Oct. 20 and Nov. 12. and direct to show is no prior than Nov. 20.
- Direct to show site shipments: McCormick Place shipments must arrive on target move-in day and must not arrive prior to Nov. 20.
Technical Exhibits schedule and move-in assignments
Hanging signs
RSNA Automobile & Small Utility Vehicle Policy (ASUV)
More information coming soon.
Mobile/transportable unit
Shipping options
Contact us
If you have questions regarding target move-in assignments, please contact the RSNA Exhibition Services team at exhibits@rsna.org or 1-630-571-7850.