Target move-in assignments

With the assistance of Freeman, RSNA’s general contractor, we assign target move-in dates to give exhibiting companies the maximum setup time possible to construct their RSNA 2024 exhibit. 

Target move-in assignments are based on exhibit size and complexity, proximity to freight doors, impact on surrounding exhibitors and overall movement of freight within the exhibit halls.

Companies have been assigned target move-in dates between Nov. 21–27. All booths must be show-ready by 9 a.m. CT on Sunday, Dec. 1.

Please note: Sunday, Nov. 24 is a dark day and Thursday, Nov. 28 is a national holiday. Exhibit halls will be closed and exhibitors will not be permitted to work on this day.

Technical Exhibits schedule and target move-in assignments

• Technical Exhibits schedule (install/dismantle/dark days)
• Target move-in assignments: Booths 1000–5999 (South Hall A)
• Target move-in assignments: Booths 6000–8599 (North Hall B)

Trucks can begin checking in at the marshaling yard two-hours prior to your target move-in assignment. Your target move-in assignment is the date/time that your freight must arrive at McCormick Place.

Please note: Your target date/time is for check-in only and does not represent the time you will be unloaded. Please allow up to four hours for complete unloading of your freight from the time the unloading process begins and schedule labor accordingly. Avoid potential carrier wait times on your target move-in date by shipping to the Freeman advance warehouse. 

• Those who are scheduled in the 7 a.m. CT slot will begin the unloading process by 11 a.m. CT
• Those who are scheduled in the 11 a.m. CT slot will begin the unloading process by 3 p.m. CT

Tip: You can also view your target move-in assignment date/time in the Exhibitor Service Kit under the “Shipping & Material Handling Information” tile.

Hanging signs

Approved, hanging booth elements may be installed Nov. 21. These elements must be sent to the Freeman advance warehouse, 2500 West 35th Street, Chicago, IL 60632, and must be received by Nov. 14. Please refer to the Exhibitor Service Kit for shipping instructions.

Hanging sign shipping labels

For questions, please contact Freeman directly at 1-888-508-5054 (U.S. or Canada) / 1-817-210-4869 (outside U.S. or Canada).

Automobile & Small Utility Vehicle (ASUV) Policy

Exhibitors can self-load/unload materials from automobiles and small utility vehicles at designated McCormick Place docks.

Please review the ASUV policy below:

• ASUV Policy
• McCormick Place map/directions

Unloading times:

• Move-in: Saturday, Nov. 30, 8 a.m. to 4 p.m. (closed Noon–12:30 p.m.)
• Move-out: Wednesday, Dec. 4, 5–8:30 p.m.

Mobile/transportable unit

Special arrangements must be made in advance with Freeman for spotting your mobile unit onto the exhibit floor. Units not available for move-in by their assigned times may be relocated.

RSNA, its contractors and/or agents assume no responsibility for locating units on the floor which are not available at their assigned move-in times. All mobile units must be in compliance with fire prevention codes according to McCormick Place Rules and Regulations.

Please contact Freeman at 1-888-508-5054 (U.S. or Canada) / 1-817-210-4869 (outside U.S. or Canada) to arrange for an assigned time.

Complete shipping information is available in the Exhibitor Service Kit.  

Shipping options

• Advance warehouse shipments: Must arrive between Oct. 22 and Nov. 14.
• Direct to show site shipments: McCormick Place shipments must arrive on target move-in day and must not arrive prior to Nov. 21.

Contact us

If you have questions regarding target move-in assignments, please contact the RSNA Exhibition Services team at exhibits@rsna.org or 1-630-571-7850.