Service kit

The Exhibitor Service Kit will help with all your exhibit needs prior to and during RSNA 2018. 

Here you’ll find all the official contractor forms including booth furniture rental, electrical, lead management, floral, photography and more. RSNA Service Forms are included as well. Our marketing and promotional tools will help you learn new ways to elevate your presence at RSNA 2018.

If you have any questions regarding the Service Kit, please contact the RSNA Technical Exhibits department at exhibits@rsna.org.

On-site resources - During RSNA 2018

Here you’ll find resources to ensure your on-site experience runs smoothly. For additional information about RSNA 2018, download our Meeting Guide (PDF) or visit Meeting Central


Please contact our Exhibits team with any questions.

Technical exhibition hours and booth numbers
The RSNA 2018 technical exhibition is open from: 
  • Sunday, November 25 - Wednesday, November 28: 10 a.m. – 5 p.m.
  • Thursday, November 29: 10 a.m. – 2 p.m.
Exhibits are located in one of two halls:
  • South Building, Hall A: Booths 1000-5999
  • North Building, Hall B: Booths 6000-8699
Exhibitor registration

Name badges are produced by using only the company name submitted on the application/contract. The official RSNA badge must be worn at all times while in the exhibit hall.

Each exhibiting company will receive five (5) complimentary badges for each 100 square feet of exhibit space purchased. There will be a $50 fee assessed for each badge produced over the complimentary allotment. There are no refunds for badges purchased but not used. It is the representative’s responsibility to distribute badges to the appropriate individuals in the organization. Exhibitor badges requested by November 23 at 5 p.m. CT will be mailed in November only if mail option was selected. Register for exhibitor badges

Badges requested after November 23 will not be mailed and must be picked up onsite at any registration location. Exhibitor staff can register onsite for any remaining allocation of badges for no fee. One (1) badge reprint is allowed per exhibitor onsite. If you have reached your allocation, a $50 per badge fee will be assessed for any reprints. All exhibitor staff picking up badges onsite will be required to show a business card with the exhibiting company name and a photo ID.


Exhibitor registration locations

All attendees, professional or exhibitor personnel that registered in advance can print badges at any of the three designated registration locations.  New registrants can also complete their registration at these locations.  A valid photo ID and business card including company name is required.

 

North Building, Level 2 (closest to exhibit halls)

Date

Hours of operation

Exhibit hall hours

Friday, November 23

7 AM – 5 PM

Closed

Saturday, November 24

7 AM – 5 PM

Closed

Sunday, November 25 – Wednesday – November 28

7 AM – 5 PM

10 AM – 5 PM

Thursday, November 29

7 AM – 5 PM

10 AM – 2 PM

 
 
East Building Lakeside Center, Level 2
                 

Date

Hours of operation

Exhibit hall hours

Saturday, November 24

11:30 AM – 5 PM

Closed

Sunday, November 25 – Wednesday – November 28

7 AM – 5 PM

10 AM – 5 PM

Thursday, November 29

7 AM – 5 PM

10 AM – 2 PM

Friday, November 30*

7 AM – 12 PM

Closed

*Lakeside information desk only 

 

South Building, Level 1

Date

Hours of operation

Exhibit hall hours

Saturday, November 24

11:30 AM – 5 PM

Closed

Sunday, November 25 – Wednesday – November 28

7 AM – 5 PM

10 AM – 5 PM

Thursday, November 29

7 AM – 5 PM

10 AM – 2 PM

It is a violation to admit a person eligible for general registration (radiologists, physicians, hospital support personnel, etc.) as exhibitor personnel. Violation of this rule will result in a priority point violation against the existing company.

Exhibitor representatives must remain in your booth and are not admitted to the exhibit floor for the purpose of viewing other exhibits. Exhibitor personnel may not enter another exhibitor’s booth space without obtaining permission.

 

Emergency procedures

For all emergencies—fire, police and medical—dial 1-312-791-6060 or 6060 from any house phone. 

After notifying emergency personnel, notify RSNA security at 1-312-808-2102 or 2102 from any house phone. 

Inform McCormick Place Convention Center Security

  • Nature of the emergency
  • Your name
  • Phone number from which you are calling
  • Exact location—if you are inside any of the exhibit halls, provide the letter/number of the nearest column.
  • Remain calm.
  • Do not hang up until you are sure no further information is required, unless there is an immediate threat to your safety.


If conditions are safe, wait for the arrival of emergency personnel and assist in directing them to the appropriate location.

If you cannot leave an ill or injured person to call security, call out loudly, "Help, medical emergency (and your location)."


First Aid (Non-Emergencies)


Fully equipped first aid stations are staffed by licensed medical professionals and located throughout McCormick Place:

  • North and South Buildings, Level 2.5 Grand Concourse, west of the Business Center
  • Lakeside Center East, Level 1, behind telephone bank

Clinic

The following clinic locations are closest to McCormick Place (hours vary by day):
  • Walgreens, 316 W. Cermak Rd., 1-312-791-0392
  • Walgreens, 3405 S. Martin Luther King Dr., 1-312-326-4058*
  • CVS, 137 S. State St., 1-312-609-1215*
*Pharmacy provides walk-in healthcare clinic services.  
Exhibitor services locations

Exhibitor Service Center

South Building: Hall A, beneath Café A1 & A2
North Building: Hall B, near booth 8168

Representatives from all official RSNA contractors are on hand to assist you with all of your exhibit needs, including:

  • Freeman, General Contractor: freight, rigging, furniture, custom cleaning, decorating
  • Freeman AV: AV equipment rental
  • Freeman Electric: electrical service and labor
  • Datasis: computer equipment rental
  • Experient*: lead management service 
  • Floral Exhibits: plant/floral rental
  • ETS (McCormick Place): telephone, internet installation
  • Oscar Einzig: photography and video services
  • Rogers Worldwide: international freight forwarder
  • RSNA: Internet (RSNAnet)
*Experient’s lead retrieval reader distribution area is located near booth 3314 in South Building, Hall A. 
 
McCormick Place Business Center

The McCormick Place Business Center is operated by FedEx Office, for your last-minute packing and shipping, office supplies, posters and signage, basic copying, faxing and binding, and equipment rental needs.

Locations

  • Lakeside Center: Level 2, near Gate 31
  • South Building: Grand Concourse, Level 2.5

Hours of operation* 

  • Monday, November 19–Friday, November 23**….  8:00 a.m.–5:00 p.m. (South Building)
  • Saturday, November 24–Wednesday, November 28 .... 8:00 a.m.–5:00 p.m. 
  • Thursday, November 29 …. 8:00 a.m.–6:00 p.m.
  • Friday, November 30–Saturday, December 1 .... 8:30 a.m.–3:30 p.m. (Lakeside Building)
  • Friday, November 30–December 1 .... 8:30 a.m.–5:00 p.m. (South Building)
*Hours subject to change based on customer activity.
**Closed Thursday, November 23

 

 
Booth installation and dismantling

To assist with a smooth installation, all booth set-up times will be based on the RSNA target assignment schedule. Target assignments are based on exhibit size and complexity, proximity to freight doors, impact on surrounding exhibitors, and the overall movement of freight within the exhibit hall. Every effort is made to provide the maximum allowable time exhibit (20'x20' or larger), they have been assigned a target move-in date between Thursday, November 15 – Wednesday, November 21. General installation will take place on Friday, November 23 – Saturday, November 24.

All booths must be show ready by 9 a.m. Sunday, November 25.

Target installation
  • Thursday, November 15: 8 a.m. – 4:30 p.m. (target move-in and hanging sign)
  • Friday, November 16: 8 a.m. – 4:30 p.m. (target move-in)
  • Saturday, November 17: 8 a.m. – 4:30 p.m. (set-up only; no freight)
  • Sunday, November 18: exhibit halls will be closed
  • Monday, November 19 – Wednesday, November 21: 8 a.m. – 4:30 p.m. (target move-in)
  • Thursday, November 22: exhibit halls will be closed
General installation
  • Friday, November 23 – Saturday, November 24: 8 a.m. – 4:30 p.m.
Final installation
  • Sunday, November 25: 6 – 8 a.m.
Dismantling hours
  • Thursday, November 29: 2:30 – 10 p.m.
  • Friday, November 30 – Saturday, December 1: 8 a.m. – 4:30 p.m.
  • Sunday, December 2: exhibit halls will be closed
  • Monday, December 3: 8 a.m. – 4:30 p.m.
  • Tuesday, December 4: 8 a.m. – 12 p.m. 
Review Rules 5 & 6 in the RSNA Rules & Regulations (PDF) regarding specific installation and dismantling requirements. If you have any questions onsite, contact your floor manager or the Technical Exhibit Office.
Exhibit installation procedures
  • Break down and flatten all corrugated boxes and place them at the edge of your booth—NOT in the aisles.
  • Place all metal banding and wood separate from other trash at the edge of your booth.
  • Trim out all visqueen by 4 p.m. on Saturday, November 24.
  • Break down corrugated cardboard containers and place them at the edge of your booth. Each garbage can located by columns in the aisles will be paired with a co-mingled recycling container.
Exhibit dismantle procedures
  • Break down and flatten all corrugated boxes.
  • Roll up any carpet and padding and leave at edge of your booth. Do not throw these items in open dumpsters.
  • Remove any double-faced carpet tape.
  • Separate wood, carpet, padding and metal banding from other waste in your booth.
  • Call Freeman at 1-773-473-7080 for assistance or questions.
Early and late hall access procedures
If required, permission to work at 6 a.m. and/or extend work to MIDNIGHT will be considered. Your floor manager or the Technical Exhibit Office should be notified of your request by 2:30 p.m. CT. Crew size, times and booth location will be needed for security purposes.
Freight, drayage and ASUV
Freight receiving
Trucks can begin checking in at the Marshalling Yard two hours prior to your target move-in assignment. Your drivers will be directed to the McCormick Place Truck Marshalling Yard upon arrival. A dock location and number in line will be assigned to each shipment as it arrives, based on target assignment. Numbers are assigned on a first-come, first-served basis. Your shipment will be unloaded as dock space becomes available based on your driver’s number in line. 
Due to the large amount of freight received, the time between arriving at the Marshalling Yard and unloading may be several hours, but is often much less.
  • 7:00 a.m. targets will begin to be unloaded by 11:00 a.m.
  • 11:00 a.m. targets will begin to be unloaded by 3:00 p.m.

Automobile and small utility vehicles (ASUV) policy 
Exhibitors can now load/unload materials from automobiles and small utility vehicles at designated McCormick Place docks using exhibitor owned, non-motorized, non-hydraulic hand trucks and dollies. This service will be available during move-in on Saturday, November 24 from 8 a.m. to 4 p.m. and move-out on Thursday, November 29 from 2:30 p.m. to 6 p.m. Complete guidelines on this policy can be found in the RSNA 2018 ASUV Policy (PDF)

Freight security
All freight deliveries (including cars and vans) will be checked at the Marshalling Yard and checked again before entering the McCormick Place complex. You can verify at the Freight Desk, located at the nearest Exhibitor Service Center, whether or not your shipment is in line.

Crates and cartons
Please be considerate of your neighboring exhibitors by limiting the amount of freight left in the aisles during setup. If you must move your crates into the aisle to lay carpet, return the crates to your booth after the carpet is laid until you are ready to have them removed. As you empty your crates, immediately label them with “empty” stickers so that they may be removed from the floor. Empty stickers can be obtained from the Freeman Services Area, or any floor manager. We ask that all crates be removed from the exhibit floor by 6 p.m. on Saturday, November 24. If, at this time, you are still working from some crates, special arrangements must be made with your floor manager so the crates may remain in your exhibit space. No crates will be allowed in the aisles at this time.

At the close of the meeting, your crates will be returned to your booth as soon as possible after all aisle carpet has been removed. This may take up to four or five hours. 

When you have finished packing your exhibit for shipping, you must submit a complete, legible Material Handling Agreement (MHA) at the Freight Desk in the Exhibitor Services Area. All invoices must be paid prior to receiving an MHA. Do not leave the MHA with your freight. If you have arranged for a specific carrier to handle your materials for outbound shipment, you must indicate the name of that carrier on the outbound MHA. If no specific carrier is indicated, the official drayage contractor (Freeman) will designate the most convenient carrier available. If your carrier does not show up, freight will be loaded at the contractor’s discretion.

Accessible storage area
Freeman may store your surplus of company literature or other items that may need to be accessed during the RSNA annual meeting in an accessible storage area. Please contact the Freeman Service Desk to make arrangements for storage and delivery of these materials.

Exhibitor property passes
Exhibitor property passes must be used when taking anything, except purses and briefcases, out of the exhibit hall during setup, meeting dates and tear down. Passes may be obtained from either security room or the Technical Exhibit Office.

If you have questions regarding your freight, visit the Freeman Freight Desk or contact your floor manager for assistance.

 
RSNA green initiative and recycling
RSNA is committed to hosting one of the greenest and cleanest meetings in the industry. As a result, all exhibitors and Exhibitor Appointed Contractors (EACs) are strongly urged to work with our general contractor, Freeman, to remove waste and help with recycling efforts. The effectiveness of this recycling program relies upon maintaining separate streams for materials that can be reused and recycled.
Labor services

Labor and/or service orders placed in advance should be confirmed at your contractor’s service desk immediately upon your arrival at the exhibit hall. Only labor orders scheduled for 8 a.m. starts can be guaranteed. All other orders will be filled on an availability basis.

Onsite orders will be filled on a first-come, first-served basis. If you will need labor at 8 a.m. or before, your order must be placed by 2:30 p.m. the day before the work is required. If you require labor beyond 4:30 p.m., arrangements must be made prior to 2:30 p.m. that day.
As in the past, RSNA will not allow Exhibitor Appointed Contractor (EAC) service desks in the lobby areas or in the no freight/fire safety aisles in Halls A & B. All EACs must confine operations to the booth space of their clients.

No service desks, storage areas or other work facilities can be staged anywhere else in the building, unless a written request has been approved by RSNA and the official contractor prior to move-in.

McCormick Place labor is now observing new straight time (ST), overtime (OT) and double time (DT) work window. These set of windows offer more flexibility on start times as well as much highly likelihood of completing a larger percentage of work on straight time. Actual hours and rates for straight time, overtime and double time vary by trade. For specific hours and rates, inquire at the Exhibitor Services Area at McCormick Place.

Be sure to read and sign all bills for labor prior to the close of the meeting. Make sure all bills are legible and understandable before leaving McCormick Place. In cases where there appears to be a discrepancy, do not voice your objections directly to the craft personnel. Bring any such work orders to the appropriate service desk and address your concerns with the contractor’s supervisory staff.

McCormick Place and labor management request the cooperation of everyone to inform McCormick Place security of any attempts to intimidate, steal, bribe or solicit a gratuity. These practices are strictly forbidden.

 
Holiday schedule (Thanksgiving Day)
There is no set-up or freight for Thursday, November 22 (Thanksgiving Day). Exhibit halls will be closed.
Exhibitor bill of rights

Exhibitors may now perform work in a booth of any size. You can work within your booth using your own ladders or hand tools, cordless tools, power tools and other tools designated by McCormick Place. In addition to the work currently performed, you may also begin performing the following work within your booth:

  • Setting up and dismantling exhibits;
  • Assembling and disassembling materials, machinery or equipment;
  • Installing all signs, graphics, props, other decorative items and Exhibitor drapery, including the skirting of Exhibitor tables
  • Delivering, setting up, plugging in, interconnecting and operating the Exhibitor's electrical equipment, computers, audio-visual devices and other equipment;
  • Skidding, positioning and re-skidding all Exhibitor materials, machinery and equipment using non-motorized hand trucks and dollies;
An exhibitor and exhibitor employees are prohibited at any time from using scooters, forklifts, pallet jacks, condors, scissor lifts, scaffolding, motorized dollies, or similar motorized or hydraulic equipment on McCormick Place premises. 

Review the complete McCormick Place Exhibitor Bill of Rights (PDF)

Call 1-312-791-7299 if you have questions or need clarification regarding the Exhibitor Bill of Rights. Leave a detailed message including your name, company name, telephone number and the date and time of your call. Your call will be promptly returned between the hours of 7 a.m.—6:30 p.m. CT.

Utilities
Electrical installation
Electrical work during RSNA 2018 must be performed by one of Freeman’s electricians. However, exhibitors may deliver, set-up, plug-in, interconnect and operate their own electrical equipment, computers, audio-visual devices and other equipment. Freeman electrical order forms can be found in the official booth contractors [anchor LINK to the “Pre-show planning resources” section on this page] section of this page.

Power & lights
Basic floor power and overhead lighting will be provided during standard move-in hours, 8 a.m. – 5 p.m. For show days (Sunday, November 25 – Thursday, November 29), power and lights will be provided from 8 a.m. to 5:30 p.m.

Extended power
Should you require power outside of the hours listed above during install/dismantle, extended power can be ordered for flat fee per day in addition to the outlet price.  Orders must be placed at the Freeman Electrical Desk in each building at the Exhibitor Service Center prior to 2 p.m.

24-hour service
Should you require power at times other than the show hours listed above, special arrangements must be made prior to 2 p.m. on the day you will require 24 hour power. This service may be ordered for just one circuit or for the entire booth. Order only what you need, as 24-hour service will be billed at twice the unit price. You can place new orders or confirm your electrical orders at the Freeman Electrical Desk in each building at the Exhibitor Service Center.

Telephone service
McCormick Place Exhibitor and Technical Service (ETS) provides dial tone and telephone instruments at one flat rate on a rental basis. You can place orders onsite at the ETS Desk in the Exhibitor Service Center. Advance order forms can be found in the official booth contractors [anchor LINK to the “Pre-show planning resources” section on this page] section of this page.

Note: You can reach any number within McCormick Place by dialing the last four digits of the number. However, calling from outside will require dialing the full number:
North Building, Hall B.........................1-312-808-xxxx
South Building, Hall A.........................1-312-791-xxxx

Internet services (RSNAnet)
Exhibitors who ordered Internet service in advance of move-in will find their connection at the location indicated on the submitted drop diagram. All connections will be installed/activated by Friday, November 23. RSNAnet staff will test the cables at that time and tag them with the technical information specific to each company. New orders may be placed onsite at the RSNAnet (Internet) service desk found in the Exhibitor Service Center. Exhibitors are responsible for providing/renting the required equipment to complete your network connection. Network hubs or routers can be rented through Datasis. If you require networking/fanning out of CAT 5 cables, you must place a labor order through McCormick Place Exhibitor & Technical Services. Please visit the Exhibitor Services Center to place an order.

In spite of our best efforts, problems may occur with your connection. If you suspect that there may be a problem, first determine if the source of the problem is inside the booth. If you have done this and still feel there is a problem, report the concern to the RSNAnet Help Desk at 1-312-949-3214.
Fire and safety inspections

Fire/Safety inspections
Complete electrical and fire regulations have been included in the McCormick Place Guide found in the official booth contractors [anchor LINK to the “Pre-show planning resources” section on this page] section of this page. Inspectors from the City of Chicago Bureau of Fire Prevention will conduct inspections of exhibits during the installation period. These inspectors are completely independent of McCormick Place.

Electrical inspections
Electrical inspectors will verify that all wiring and electrical apparatus are in compliance with the Chicago Electrical Code. If an inspector finds a violation, the apparatus will be marked with a red tag indicating the specific violation. Should a piece of equipment or display component be tagged, you must visit the Freeman Electrical Desk to arrange for electricians to correct the violation(s) indicated. Compliance with the electrical inspector’s recommendation(s) is required by law. 

Fire inspections
It is advisable to review the fire regulations in your online Exhibitor Service Kit to verify that you are not in violation.

Fire inspectors will pay particular attention to exhibits: 

  • containing large enclosures such as false ceilings, second decks, etc.
  • requiring extensive electrical service
  • with storage areas and/or computer rooms
  • with cartons stored behind booth drape (which are a violation of fire regulations and must be removed)
  • multi-level booths (which must have prior approval)

In cases where the enclosed area is in excess of 1,000 square feet (93 square meters), a fire guard is required during exhibit hours. Should this occur, you will be advised by RSNA that such a recommendation has been made. RSNA will arrange for fire guards and will invoice the exhibitor after the meeting if arrangements have not been made by the exhibitor.

 
Security and lost and found

In an effort to enhance the experience of each exhibiting company, review the following security precautions to protect your property before, during and after the meeting. RSNA will provide perimeter security of the exhibit floor during setup, meeting and move-out. It is each individual exhibitor’s responsibility to safeguard items of a compact or valuable nature. Security guards are available for hire. Booth guards can be ordered at the Security Office in either exhibit hall located near booths 1000 & 8300. Any precautions that you take are in your best interest. RSNA, Freeman and McCormick Place are not responsible for any loss or damage of merchandise. Nor are they responsible for personal injury to any exhibitor, respective employees, representatives or agents at any time.

Prior to the meeting
Never ship electronic equipment in the manufacturer’s carton. Either place the carton inside a larger crate or have a special container built. Do not list the contents on the outside of your crates. Number and manifest each crate prior to shipment.

Arrange for insurance to protect your exhibit and product against damage or loss from the time it leaves your premises until it returns. In most cases, a rider can be added to your present policies for a nominal cost.

During setup and move-out
Freight shipments are the responsibility of the exhibitor. If someone from your company cannot oversee the exhibit until it is loaded onto outbound carriers, items of a desirable nature should be brought to the security room. Arrangements for pickup can be made through Freeman or the security supervisor.

Keep in mind that items of a compact or valuable nature should never be left unattended. A security room is available free of charge for exhibitors to store these items overnight. This service is available from the beginning of move-in to the end of move-out.

Complete an accurate bill of lading for your shipper.

During the meeting
Exhibitors and their representatives must wear their official identification badges at all times while on the exhibit floor and in meeting rooms. These badges are issued for your protection and identification. Badges must not be loaned or given to other individuals.

No one will be admitted to the show floor without the proper credentials. It is the responsibility of the exhibitor to obtain badges for each person working in the booth.

Overnight storage room
To assist exhibitors in securing sensitive booth materials, RSNA and RSNA Security provides an overnight storage room to exhibitors at no charge. The rooms are located in each hall’s Security Office.

North Building: Level 3, near booth 8300 
South Building: Level 3, near booth 1000

This room is intended for overnight storage of valuable items such as small electronics (laptop computers, monitors, etc.) and proto-type merchandise. This service is available during all days of move-in, move-out and meeting dates. Exhibitors must be able to hand-carry the item each night and pick-up the next morning.

At the close of the exhibition, this service is again available for exhibitors’ product and “pallet loads” of highly sensitive merchandise. While there would be a charge for the contractor to transport such pallets to the storage room, such cost would certainly be offset by the security provided.

Lost & Found

North Building: Level 3, Hall B, 1-312-808-2004

Lost articles may be picked up at the North Building RSNA Security Office near booth 8300.

Photography and recording guidelines
Professional Attendee
Exhibitors may not deny a reasonable request from an attendee to photograph or videotape an exhibit from the aisle.

Exhibitor
Exhibitors are allowed to photograph, videotape or mechanically record their company’s booth during regular floor access hours. This must be done without the use of electrical lighting.

Exhibitors will be asked to refrain from photographing, videotaping or mechanically recording if such activity interferes with setup, show activities or teardown. Each exhibitor has control over the space it has rented and may prevent others (including exhibitors) from gaining access to, photographing, videotaping or otherwise mechanically recording its exhibit or presentations from within its rented space. Contact an RSNA floor manager or the Technical Exhibit Office if you experience problems with another exhibitor videotaping your exhibit (if possible, photograph or videotape inappropriate activity for proof and ease of reference). See the RSNA Rules & Regulations (PDF) for photography guidelines and violation penalties.
Media

Newsroom

South Building: Level 3, Hall A (Northwest Corner)

1-312-791-6610

RSNA will designate an area for the display of exhibitor news materials within the RSNA Newsroom. Exhibitor representatives are to check in at the Newsroom main registration desk and leave materials with the receptionist. Exhibitors are encouraged to periodically check with the receptionist to determine the supply of news materials remaining.

Exhibitors must retrieve leftover materials from the Newsroom by 2 p.m. Thursday, November 29, or they will be discarded.

Pick up a copy of our RSNA 2018 Meeting Guide for Newsroom hours of operation.  

RSNA Press Releases 

Information about RSNA 2018 presented to the news media can be found at in our online RSNA 2018 newsroom

 
Transportation
Learn more about transportation to and from McCormick Place on Meeting Central. You can also download our RSNA 2018 Meeting Guide (PDF) or pick up a copy on-site for more information. 
McCormick Place amenities

McCormick Place offers amenities to enhance your visit, including the McCormick Place Business Center and a variety of dining options

For more information, pick up our RSNA 2018 Meeting Guide on-site, or download a copy of the Meeting Guide (PDF)

Pre-show resources – Planning for RSNA 2018

Find the official forms, regulations, guidelines and planning documents you need to prepare for a successful RSNA show before you even arrive at McCormick Place. 
Official booth contractors
 

Contractor Due date
Freeman order form Freeman Oct. 25, 2018
     Freeman online Oct. 25, 2018
Audiovisual rental Freeman AV Oct.25, 2018
Booth talent and personnel Chicago Talent Network
Catering SAVOR Nov. 3, 2018
     Bottled water service   Nov. 3, 2018
     Booth catering menu   Nov. 3, 2018
     In-booth meetings, meeting suites, HQ office menu   Nov. 3, 2018
Computer rental form Datasis Nov. 1, 2018
Electrical service form Freeman Oct. 25, 2018
     Online ordering McCormick Place Oct. 25, 2018
 Exhibitor bill of rights    
Floral service Floral Exhibits Oct. 19, 2018
     Online ordering (promo code: rsna2018)
Internet service
     RSNAnet   RSNA Oct. 19, 2018
     Ethernet switch Datasis Nov. 1, 2018
     Installation Labor McCormick Place ETS  Nov. 1, 2018 
Insurance liability Rainprotection
Lead retrieval form Experient Oct. 4, 2018
     Online ordering
McCormick Place facility regulation  McCormick Place
Photography services Oscar & Associates
Security
     North Building United Security Services Nov. 9, 2018
     South Building AF Services Nov. 9, 2018
Telephone order form McCormick Place Nov. 1, 2018
Transportation/shipping
       

Contractor Due date
RSNA ASUV policy RSNA
ASUV program
     ASUV information McCormick Place
     Online ASUV information McCormick Place
Exhibit transportation Freeman
     Advance to warehouse Target dates assigned
     Direct to showsite Target dates assigned
International freight forwarding
     Ocean shipping Arrive Nov. 5, 2018
     Air shipping Arrive Nov. 12, 2018
Shipping labels
     Advance warehouse Freeman Nov. 8, 2018
     Show site Freeman Target dates assigned
     Hanging sign Freeman Nov. 7, 2018
Target move-in assignments RSNA Target dates assigned
RSNA guidelines
     

Contractor Due date
Technical exhibits schedule RSNA
2019 technical exhibit priority point system RSNA
Booth approval forms RSNA
     Island booth Aug. 31, 2018
     Peninsula booth Aug. 31, 2018
     Mobile booth Aug. 31, 2018
Booth presentation request form RSNA Oct. 19, 2018
Online submission
     McCormick Place BEEP program    
     RSNA EAC information    Oct. 12, 2018
Exhibitor function space guidelines RSNA
Giveaway request form RSNA Oct. 19, 2018
Meeting suite request form RSNA Sept. 28, 2018
Press conference form RSNA Oct. 26, 2018
      Newsroom guidelines for exhibitors RSNA
Raffle notification form RSNA Oct. 19, 2018
Rules and regulations RSNA
Safety program RSNA
Social event busing request form RSNA
Ultrasound scanning request form RSNA Oct. 19, 2018
VIP morning meeting request form   RSNA
Violations and penalties RSNA
Marketing and promotional tools
      

Contractor Due date
All promotional opportunities RSNA
     Marketing tools - free RSNA
Newsroom guidelines RSNA
Online exhibitor listing login - free RSNA
     Premium exhibitor listing order form RSNA
     Registration list request form RSNA
     Technical exhibit focus announcement - free RSNA Oct. 4, 2018
Virtual press office PR Newswire
Registration/hotel/travel

    

Contractor Due date
5K Fun Run team registration RSNA
Bistro RSNA lunch reservations Bistro Tickets
Childcare - Camp RSNA RSNA/ACCENT Nov. 16, 2018
Destination management company Hosts Chicago
Concierge services / Chicago dining and entertainment Choose Concierge
Hotel and travel    
Registration, exhibitor badge RSNA Nov. 2, 2018
McCormick Place facility information

    

Contractor
Exhibitor bill of rights McCormick Place
McCormick Place reserved parking McCormick Place
Printing and shipping at McCormick Place FedEx Office
Wheelchair and scooter rental Scootaround
Facility rules & regulations McCormick Place