International exhibitor guide

This page provides international exhibitors information about planning travel to the United States and exhibiting at RSNA 2018. We look forward to welcoming you to Chicago! 

Meeting dates

Nov. 25 to Nov. 30, 2018

Location

McCormick Place
2301 S. Lake Shore Drive
Chicago, Illinois 60616 USA
www.mccormickplace.com

Contact

Our staff is here to help. Please contact us at exhibits@rsna.org or call 1-630-571-7850.

Exhibiting at RSNA

Review the following information and resources for international exhibitors.
International shipping and duty free charges

Exhibitors from outside the United States may enter goods into the country under temporary bond. An exhibitor that enters their goods under temporary bond must ship these goods out of the United States within 30 days of the close of the RSNA meeting to avoid duty and penalty charges.

RSNA contracts with Rogers Worldwide for freight forwarding and customs clearing services. For more information about temporary import bonds or other questions about international shipping, contact:

Sherri Pelc, LCB
Rogers Worldwide - Las Vegas
Phone: 1-702-272-1596
Fax: 1-702-648-6968
Cell: 1-708-408-6481
spelc@rerogers.com

The transportation and shipping section of the exhibitor service kit includes more information on international freight forwarding requirements.

Drayage rate based on weight

Drayage is the delivery and removal of your freight from the loading dock to your exhibit space. Drayage rates are charged per CWT (100 pounds or approximately 45 kilograms). Exhibitors are charged $89.55 per 45 kilograms for each shipment received at McCormick Place. A minimum of $179.10 is charged for each shipment. All drayage rates quoted are round trip and include removal of empty crates/cartons and storage during the exhibition.

The maximum live floor load in the North Building (Hall B) and South Building (Hall A) exhibit halls is 400 pounds per square foot (approximately equal to 6,400 kilograms per square meter). If your equipment and/or exhibit will meet or exceed this amount, please contact the RSNA exhibition services department via email exhibits@rsna.org or call 1-630-571-7850.

Shipments may be sent up to 30 days in advance of the meeting to the general contractor's warehouse for storage. Review the transportation and shipping section of the RSNA exhibitor service kit for rates.

Payment policy

Many RSNA contractors require onsite payment in US Dollars. We recommend exhibitors contact the various service contractors with whom they will do business to verify methods of payments that are acceptable (company check, travelers check, credit card, wire transfer etc.).

Metric conversion

Guidelines for booth design and configuration are available in the RSNA exhibitor rules and regulations. Provided measurements within the rules and regulations are in feet and inches. The table below provides basic conversions. Visit the worldwide metric website to convert your own measurements.

1 foot = 0.30 meters 30 feet = 9.14 meters
10 feet = 3.04 meters 50 feet = 15.24 meters
20 feet = 6.09 meters 80 feet = 24.38 meters
Translation service

RSNA recommends that exhibitors have at least one English-speaking representative available during the installation and dismantling periods. In some cases, RSNA or its contractors may be able to arrange for laborers fluent in your native language. However, this is not guaranteed. A list of interpreter service companies is available through Choose Chicago.

Visa assistance

We encourage you to make travel plans and begin the visa application process as soon as possible. Visit the international travelers page to review tips for successful visa application.