International exhibitor guide
This page provides international exhibitors information about planning travel to the United States and exhibiting at RSNA 2019. We look forward to welcoming you to Chicago!
Dec. 1 to Dec. 6, 2019
2301 S. Lake Shore Drive
Chicago, Illinois 60616 USA
Our staff is here to help. Please contact us at firstname.lastname@example.org or call 1-630-571-7850.
Exhibiting at RSNA
International shipping and duty free charges
Exhibitors from outside the United States may enter goods into the country under temporary bond. An exhibitor that enters their goods under temporary bond must ship these goods out of the United States within 30 days of the close of the RSNA meeting to avoid duty and penalty charges.
RSNA contracts with Rogers Worldwide for freight forwarding and customs clearing services. For more information about temporary import bonds or other questions about international shipping, contact:
Sherri Pelc, LCB
Rogers Worldwide - Las Vegas
Information on international freight forwarding requirements will be available in our exhibitor service kit in July 2019.
Drayage rate based on weight
Drayage is the delivery and removal of your freight from the loading dock to your exhibit space. Drayage rates are charged per CWT (100 pounds or approximately 45 kilograms). Rate information will be available in our exhibitor service kit in July 2019.
The maximum live floor load in the North Building (Hall B) and South Building (Hall A) exhibit halls is 400 pounds per square foot (approximately equal to 6,400 kilograms per square meter). If your equipment and/or exhibit will meet or exceed this amount, please contact the RSNA exhibition services department via email email@example.com or call 1-630-571-7850.
Shipments may be sent up to 30 days in advance of the meeting to the general contractor's warehouse for storage.
Many RSNA contractors require on-site payment in U.S. dollars. We recommend exhibitors contact the various service contractors with whom they will do business to verify methods of payments that are acceptable (company check, travelers check, credit card, wire transfer, or other).
Guidelines for booth design and configuration are available in the RSNA exhibitor rules and regulations. Provided measurements within the rules and regulations are in feet and inches. The table below provides basic conversions. Visit the worldwide metric website to convert your own measurements.
|1 foot = 0.30 meters||30 feet = 9.14 meters|
|10 feet = 3.04 meters||50 feet = 15.24 meters|
|20 feet = 6.09 meters||80 feet = 24.38 meters|
RSNA recommends that exhibitors have at least one English-speaking representative available during the installation and dismantling periods. In some cases, RSNA or its contractors may be able to arrange for laborers fluent in your native language. However, this is not guaranteed. A list of interpreter service companies is available through Choose Chicago.
We encourage you to make travel plans and begin the visa application process as soon as possible. Visit the international travelers page to review tips for successful visa application.
International Exhibitor Best Practices
Bringing your exhibit to the United States takes some additional considerations and we are here to help you navigate the process. Our general contractor, Freeman, has provided a series of resources specifically for RSNA's international exhibitors.
- Bringing your brand to North America
- Timelines and travel: Best practices for international exhibitors
- Working with U.S. labor
- International shipping and material handling
- Best practices for booths at a U.S. trade show
- Are you ready to exhibit in the U.S.? (Quiz)
- Exhibiting in the U.S.: Your trade show to-do list