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  • 2016 Technical Exhibits Banner
  • Exhibitor Housing & Travel Services

  • Housing opens Wednesday, June 8, 2016, 10:30 AM CT. An email will be sent to the official representative of each company May 25, 2016 outlining process for reserving rooms. Exhibitor housing closes November 2, 2016. 

    Reserve your hotel room with RSNA’s Official Housing Companies:

    OHP

    Experient is the official housing provider for exhibitors attending the Annual Meeting. For more information contact: housing@rsna.org

    ESA

    Official international travel partner for groups – providing a variety of international travel packages including airfare and hotel. For more information contact: esa@esavoyages.fr

    ACE

    Official travel partner for groups from China and Taiwan – providing travel and hotel packages. For more information contact: stephaniezhu@acemarketing.com.cn

    The three Official housing providers for RSNA are only Experient, ESA Voyages and ACE Marketing , no other companies are authorized by the RSNA. Do not risk your credit card or hotel reservation: unauthorized hotel solicitors may result in unfortunate and expensive consequences.

    Be sure to secure your reservations early for the best selection and access to these great benefits:

    • Extra Priority Points: Earn 10 points for RSNA 2017 when you booking hotel rooms through RSNA 
    • Discounted Rates: Special exhibitor housing rates negotiated by RSNA at over 90 official hotels 
    • Easy Online Booking: One single-sign on to secure both hotel rooms and badges for your team 
    • Exceptional Customer Service: Enjoy peace of mind knowing RSNA works on your behalf to resolve hotel disputes and assists with your housing questions or concerns 
    • Support RSNA: Booking through RSNA increases its buying power to negotiate the best deals for you 
    • Free Transportation: Convenient Metra train and Shuttle bus service available between all RSNA-contracted hotels and McCormick Place free of charge 

    Individual Exhibitor Housing 

    • Criteria: Requesting 24-rooms or less on peak night. 
    • Room Reservation Priority: Earned exhibitor priority points determine date for processing room reservations: 
    • Wednesday, June 8, at 10:30am(CT): Companies with 85 or more earned exhibitor priority points can reserve hotel rooms 
    • Thursday, June 9, at 10:30am(CT): Companies with 35 or more earned exhibitor priority points can reserve hotel rooms 
    • Friday, June 10, at 10:30am(CT): Housing open to all companies for reserving hotel rooms 
    • Hotel Deposits: Required when making reservation; calculated at one-night-stay including tax. 
    • Cancellation: Reservations may be cancelled without a fee, 72-hours before arrival date. Failure to comply will result in forfeiture of the entire deposit.

    Exhibitor Block Housing 

    • Criteria: Requesting 25-rooms or more on peak night; this commits and binds Exhibitor to Block Housing policy for duration of the RSNA 2016 event. 
    • Block Housing Requests: Accepted Wednesday, June 8, 10:30am (CT) through Monday, June 27, 4pm (CT).
    • Room Reservation Priority: Earned exhibitor priority points determine sequential order for processing room block requests 
    • Hotel Deposits: Required no later than August 19, 2016; calculated at $400 per requested hotel room reservation. 
    • Attrition Fee: $100 per room when reducing peak night (Sunday, November 27, 2016 and Monday, November 28, 2016) room block by more than 20% between August 10 – October 4, 2016. 
    • Hotel Reservation Date Change: No penalty for changes occurring before Wednesday, November 2, 2016. 
    • Cancellation Fee:
      1. $200 for each cancelled room reservation occurring between, October 5 –November 2, 2016. 
      2. $400 room deposit or one night’s room and tax, whichever is less, is retained by the hotel when cancelling/reducing nights-occupied after November 2, 2016. 

    Direct your housing questions to housing@rsna.org, or 1-630-571-7847.