• Annual Meeting Banner 2014
  • Exhibitor Education Center

  • We understand that participating at an exhibition can be an overwhelming experience.  To assist, we have created this page complete with exhibiting tips, access to webinars focused on the RSNA annual meeting, answers to frequently asked questions and past issues of the RSNA Exhibitor Newsletter. If, at any time, you have questions regarding your participation, please contact RSNA Technical Exhibit Services at 1-630-571-7850 or exhibits@rsna.org.

    Exhibitor Newsletter

    Stay on top of all the dates, deadlines, available opportunities, and contractor information with the current issue of our Exhibitor Newsletter.  This newsletter keeps you informed so you won't miss a thing.

    Exhibitor Webinars

    During the year, RSNA will be offering exhibitors the ability to connect with RSNA staff and key service contractors via planning webinars.  This list will be updated as webinars are scheduled. 

    RSNA Exhibitor Planning Meeting/Webinar 
    An one-hour webinar was held on Tuesday, February 25 reviewing RSNA 2013 and looking ahead to RSNA 2014.  During this webinar, new housing and registration information was discuss.  Experient shared information regarding improvement to the housing/registration website and lead retrieval devices.  The RSNA 2014 floor plan, space rates and assignment tips were reviewed along with a looks at other programs for exhibitors at the annual meeting.  Finally, the webinar closed with celebration information regarding this year's, RSNA's Centennial Meeting.

    Replay Exhibitor Webinar*
    *due to technical difficulties, this webinar begins already in progress.  

    Handout - Webinar Slides
    Handout - Lead Retrieval
    RSNA Exhibitor Planning Meeting/Webinar - REPLAY
    A 90-minute Exhibitor Planning Meeting and Webinar was held regarding our exhibitor's planning for the RSNA Centennial Meeting. During the presentation, we learned about New Opportunities during RSNA 2014, and update from Choose Chicago, BistroRSNA program update, Experient SWAP update, and the First-Round Space Assignments were Reviewed and Released. 

    Replay Exhibitor Webinar

    Handout - Webinar Outline
    Handout - Advertising Brochure
     Handout - Centennial Information
    Handout - Corporate Partners Information

    RSNA Webinar: Exhibitor Measurement Made Easy - REPLAY
    How to Budget, Manage Costs, Measure & Reporting Exhibiting Performance & ROI - Many exhibit managers are facing increased pressure from senior management to measure exhibiting ROI.  And while everybody's talking about ROI, very few are actually measuring it.  Attend this insightful and practical exhibitor webinar to go inside the tradeshow numbers game and learn why, what and how to measure to report exhibiting performance and ROI.  A 'must-attend" event for every exhibitor wanting to measure and improve results.  (Recorded September 2014) Click here to watch the Webinar.

    Handout - Webinar Workbook
    Handout - ROI Cost Calculator

    RSNA Webinar: State-of-the-Art Pre-Show Marketing - REPLAY
    How to Attract Enough of the Right Attendees to your RSNA Exhibit - Competition for medical/healthcare attendee's time in the exhibit hall is fierce.  The battle is won before the show opens.  Today, no exhibitor of any size can afford to just show up and hope the right attendees find their exhibit.  Effectively, pre-marketing your exhibit is a "must do" to get your fair share of qualified traffic.  Led by preeminent tradeshow expert, Jefferson Davis of Competitive Edge, he will walk you through an eight-step pre-show marketing planning process that will put your company "in the mind" and "on the agenda" of enough of the right RSNA attendees.  (Recorded August 2013)  Click here to watch the Webinar.

    RSNA Webinar: First-Time RSNA Exhibitor - REPLAY
    How to Have a Productive and Positive Exhibiting Experience.  RSNA wants to make sure all first time exhibiting companies have a positive and productive experience.  In the webinar, John Jaworski of RSNA and tradeshow marketing expert, Jefferson Dave of Competitive Edge share important show information, useful knowledge and exhibiting skills critical to your company's success. Click here to watch Webinar.

    Freeman Electrical Webinar - REPLAY
    Freeman Electrical will provide an informative look into electrical ordering procedures for all RSNA exhibitors.  The information is designed to give participating exhibitors the best opportunity to save costs and increase efficiency for booth installation. Many times we find that inaccurate or late information leads to increased cost and eventually delays in electrical installation that can lead to additional delays in booth construction. . Click here to watch Webinar.

    Handout - Webinar Workbook 

    RSNA 2014 Virtual Press Office - REPLAY

    Virtual Press Office/PR Newswire is once again the official news provider of RSNA 2014. With the show fast approaching, we would like to invite you to a live webinar conducted by Virtual Press Office to cover the official RSNA Online Press Office. Some topics that were discussed: Click here to watch Webinar.

    • Creating an engaging online press kit
    • How to reach media before and during the event
    • How to use the official Online Press Office
    • Examples of successful PR campaigns
    • How media benefits from the Online Press Office

    Exhibiting Articles (How-to Tips)
    Learn strategic, timely and actionable tips to help during the planning for the RSNA meeting. 

    What are the exhibit hours for RSNA 2013?
    When is the final payment due?
    How do I update my exhibitor listing?
    Do I need to submit a floor plan for approval?
    Who is the general contractor?
    Can I set up my own booth?
    What is an Exhibitor Appointed Contractor?
    Can we hang a sign or banner?
    How do we order an Internet connection for our booth?
    What giveaway items are allowed during the meeting?
    Can we conduct a raffle or drawing at our booth?
    Can I rent the RSNA 2013 Registration List?
    When will we receive our badges?
    When can we set up our booth?

    What are the exhibit hours for RSNA 2014?
    The hours of the RSNA Technical Exhibition are:
    Sunday, November 30 from 11:00 a.m. to 5:00 p.m.
    Monday, December 1 from 10:00 a.m. to 5:00 p.m.
    Tuesday, December 2 from 10:00 a.m. to 5:00 p.m.
    Wednesday, December 3 from 10:00 a.m. to 5:00 p.m.
    Thursday, December 4 from 10:00 a.m. to 2:00 p.m.

    When is the final payment due?
    Final payment is due on August 8. Any balance not paid by August 8 will be subject to space reassignment and a loss of four priority points toward the RSNA 2015 Annual Meeting.

    How do I update my exhibitor listing?
    The RSNA Technical Exhibition will be promoted online, mobile and in print.  Exhibitors have the ability to modify/review their company profile online on or about June 25. In addition, each company will be able to upgrade their exhibitor listing to include company logo, product descriptions and images, pdfs, videos and social media links.

    Do I need to submit a floor plan for approval?
    All companies exhibiting with a freeform, peninsula or mobile booth is required to submit a floor plan for approval by Friday, September 5. Your floor plans will be reviewed for general conformities to Rule 9, Exhibit Design.

    Who is the general contractor?
    Freeman is the general contractor.  You can contact Freeman at 1-773-473-7080 or FreemanChicagoES@freemanco.com.

    Can I set up my own booth?

    Yes.  In 2011, McCormick Place established a McCormick Place Exhibitor Bill of Rights.  Exhibitors may now perform work in a booth of any size.  You can work within your booth using your own ladders or hand tools, cordless tools, power tools and other tools designated by McCormick Place. In addition to the work currently performed, you may also begin performing the following work within your booth:

    • Setting up and dismantling exhibits;
    • Assembling and disassembling materials, machinery or equipment;
    • Installing all signs, graphics, props, other decorative items and Exhibitor drapery, including the skirting of Exhibitor tables;
    • Delivering, setting up, plugging in, interconnecting and operating the Exhibitor's electrical equipment, computers, audio-visual devices and other equipment;
    • Skidding, positioning and re-skidding all Exhibitor materials, machinery and equipment using non-motorized hand trucks and dollies;
    • An exhibitor and exhibitor employees are prohibited at any time from using scooters, forklift, pallet jacks, condors, scissor lifts, scaffolding, motorized dollies, or similar motorized or hydraulic equipment on McCormick Place premises.

    What is an Exhibitor Appointed Contractor (EAC)?
    An EAC is any contractor other than official RSNA contractors for labor, supervision or any other service. Requests to use an Exhibitor Appointed Contractor must be submitted on or before October 17. No requests, addenda or substitutions received after that deadline will be approved. Only requests from exhibitors (not EACs) will be considered.  EAC registration will begin on July 14.

    Can we hang a sign or banner?
    Hanging of signs, banners or exhibit components from the exhibit hall ceiling is prohibited. All Free-Form exhibits must submit a floor plan and signed Agreement Form before September 5th.

    How do we order an Internet connection for our booth?
    All Internet service connections for RSNA 2014 are to be contracted through RSNA only. Remember to take advantage of the RSNAnet Early-Bird Deadline of September 26, 2014. The RSNAnet Order Form will be found in the RSNA Exhibitor Service Kit beginning July 14. 

    What giveaway items are allowed during the meeting?
    Any item being distributed during RSNA is to be straightforward, professional and noncombative in nature. Small token gifts, which are not worn or displayed, and may be carried in the pocket of an attendee are acceptable. Such token gifts must meet AMA ethics guidelines and should not be of substantial value. It is the responsibility of the exhibitor to receive prior approval for any handout/novelty item that may be questionable in nature. Please review the RSNA Giveaway Request Form to be found in the Exhibitor Service beginning July 14. 

    Can we conduct a raffle or drawing at our booth?
    Yes. Drawings, raffles and lotteries may be conducted at RSNA 2014. The total monetary value of all prizes awarded by any single exhibitor may not exceed $1,000. Please review the RSNA Raffle Request Form to be found in the Exhibitor Service Kit beginning July 14. 

    Can I rent the RSNA 2014 Registration List?
    Yes. The RSNA 2014 Registration Lists are available by confirmed 2014 exhibitors. The cost is 12 cents per name with a minimum order of $75.00. Only mailing data is available for purchase. Please remember to include a sample-mailing piece when submitting your request form. Please allow 7-10 business days for processing approvals. The RSNA Registration List Request Form will be found in the Exhibitor Service Kit beginning July 14. 

    When will we receive our exhibitor badges?
    The advance exhibitor registration deadline in order for badges to be mailed in advance is Wednesday, November 5 at 5:00 PM CST. Online registration does not close and will remain open throughout the meeting.  Badges requested after November 5 can be picked up at McCormick Place at Exhibitor Registration.  If you need additional information, you can contact RSNA Registration at reginfo@rsna.org or 1-630-571-7852.

    When can we set up our booth?
    All exhibitors can begin the set-up of their booth on Friday, November 28 at 8:00 A.M. Exhibits must be substantially completed by 6:00 P.M. on Saturday, November 29 and show-ready by 9:00 am Sunday, November 30. Companies with a free-form exhibit (20' x 20' or larger) will be scheduled a target move-in assignment between Monday, November 24 and Wednesday, November 26. These assignments will be released on or about September 15 via the RSNA annual meeting website.