Create User Accounts in TFS

Once your TFS site is installed and running (click here for installation instructions), you will want to create accounts for authors, administrators and other users of the site.

1. On your TFS home page, click "Login" at upper right.
   
   
    
2. A new TFS site has one administrative user account with username "admin" and password "password." Log in to this account. A menu of administrative controls will appear in the blue column at the left side of the page. Select "User Manager" from this menu.
   
   
    
3. On the User Manager page, you can create accounts by entering usernames and passwords and selecting the user privileges to assign to each user. (User privileges are explained below.) The plus (+) button allows you to enter supplemental information (name, institution, contact) for a user. The X button deletes a user account. Save whatever changes you make by clicking the save icon .
   
   
   
   
    
4. The down arrow at right allows you to download a spreadsheet (.csv) file of all users in the system. The up arrow allows you to upload a spreadsheet of users into the system (following the same format as a downloaded file).
   
    
5. Users can change their passwords and supplemental information by logging in and clicking the "My Account" link at the upper right of the TFS main page.
   
    
6. You can use an existing LDAP service to authenticate users of a TFS site Instructions on configuring this option are available here.

   TFS User Roles

   By default a new TFS site offers the following user roles:

   adm (admin): Can perform any administrative and configuration function on a TFS site, except shutdown of service.

   aut (author): Can create and edit documents on any library (storage service) on the TFS site that allows authoring. By default a new TFS site has one library, with authoring enable.

   del (delete): Allows users of a Clinical Trials Processor (CTP) file storage service or TFS site to delete files. Not generally granted to TFS users.

   dep (department): Adds the user to the "department" group. Authors can grant this group access privileges to documents they are creating.

   pub (publisher): Can make a document public, that is, accessible to all users of the site, whether logged in or not.

   shu (shutdown): Allows user to shut down the MIRC (CTP or TFS) service from within their browser. Normally assigned only under special circumstances for large clinical trials.

   upd (update): Allows user to upload a file (eg, TFS-installer.jar) to the Downloads page of a TFS site. Normally only used by administrators of sites that distribute software. (This capability is disabled by default for new TFS sites.)

   Other MIRC Roles

   By clicking the "Show All Roles" button, you can select the following roles. These roles are used by the Clinical Trials Processor functions of MIRC and are generally not relevant to TFS users.

   gue (guest): Grants users access to file stored in a CTP file storage service.

   imp (import): Allows users of CTP sites to establish credentials for other sites communicating data to them.

   pro (proxy): Allows users of CTP sites to grant guest status to another user to enable them to view a designated users images.

   qad (quarantine admin): Allows user to access quarantined objects in a CTP pipeline.

   rea (read): Allows user to view images they have added to a CTP storage service.

You can learn more about setting up and running a TFS site by reading articles on the MIRC wiki site or by viewing the brief video tutorials available here. 

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